KPU is committed to creating inclusive and accessible events for all attendees. Please use the following link to access the KPU Events - Accessibility Events Checklist and ensure inclusivity and accessibility at your event: https://kpu.teamdynamix.com/TDClient/60/Portal/KB/ArticleDet?ID=5300.aspx

Student Name

Student KPU email

Student Phone Number

Title

Event Title (Do not use acronyms)

This is a title field so keep the response brief

Do you want this event added to the "Events Calendar"?

Dates and Times Space is Required

Start Date

The start date indicates the date that the work on the ticket is to begin. If the ticket has estimated hours associated, the start date is the beginning of the resource allocation range.

Start time

End Date

The due date indicates the date that the work on the ticket is to be completed. If the ticket has estimated hours associated, the due date is the end of the resource allocation range.

End Time

Other Date and Time Options: (provide a 2nd, 3rd and 4th choice in 4 hour increments)

Description of Use

Event Review: Type of Student Event

Student Club Event

Class Project

Community Involvement (eg. Diwali, Holi Fest, etc)

Fundraising Event

International Assisted Event

Movie Viewing

Other

Course Acronym (eg. ENGL 1100)

Name of Movie:

Event Review: Type of Event - Other

Detailed description of what the space is being used for (NOTE: This is not for setups -- those are entered on a separate form)

Please include all necessary information that will help us to complete this request. eg. Tell us about your event. What will be happening at it. A brief synopsis. This space is not for setups -- those are submitted on a separate ticket.

Event Attendees

How many people including yourself will be using this space?

How many people are expected to attend?

Please include the types of guests involved in your event

Event Attendees

Event Attendee Other

Event Organization and Control

KPU has developed its own Communicable Disease Prevention Plan and events do need to adhere to the requirements laid out within it. Please review the plan at the following link and ensure you supply an answer in the field for Event Control/Safety/Compliance with KPU's Communicable Disease Plan that shows how you are ensuring a safe and healthy event:Link to KPU's Communicable Disease Prevention Plan

Event Control/Safety/Compliance with KPU's Communicable Disease Plan:

Event Review: Organizer

Only KPU employees or students are involved in organizing this event

An organization external to KPU has asked to hold their event at KPU

KPU has partnered with a non-KPU organization to host this event (co-hosting)

KPU is providing space for a non-KPU organization's event

Other

Please list other non-KPU organizers, their names, emails and explain their involvement.

Event Review: If this event is co-organized with a non-KPU group are there clear benefits in KPU holding this event?

Yes No

What are the benefits to KPU?

Event Review: Who is responsible for controlling the event?

External/Other Organization KPU Shared Control

Event Review: Where did the request to hold an event originate?

External/Other Organization KPU

Campus/Building and Possible Room Location: (Note: separate forms for each campus need to be submitted))

Links to Campus Maps For Viewing Spaces (note: all spaces may not be available):
KPU Tech
KPU Surrey
KPU Richmond
KPU Langley
KPU Civic
Visit ASTRA to see space availability
If your event will require a setup please ensure ASTRA has 3 hours clear prior to your event in order to accommodate the time needed for a setup.

Location(s) you are requesting for this event: (include campus, building and room/space)

Event Support

The information provided below will be used to send notifications to IT and Security about your event.

Setups and event rentals (tables, chairs, tenting, etc.) will need to be booked through an Event Setup form that needs to be submitted at least two week prior to the start of your event.

Catering will need to be booked through either Compass or Grassroots. Contact information will be sent to you if you choose this option below.

Event Support

My event will include alcohol

My event will require a setup

My event will require catering

My event will require dedicated parking spaces (KPU employees only)

My event will require flaggers (KPU employees only)

My event will require rentals (KPU employees only)

My event will require the use of the Gym (KPU Employees Only)

My event will run outside of KPU operating hours (KPU employees only)

My event will require other supports

Setup Date and Time (setups will require a minimum of 3 hours prior to your event 5 for the gym)

Catering Choice

Chartwells

Grass Roots

External (requires consultation)

Undecided

Other Event Supports

IT Support:

My event will require IT Support

My event does not require IT Support

Describe the type of IT support you need:

Please attach any additional information that you feel will help is with reviewing this request (Note this is not the form for submitting setups)

File attachments associated with the ticket.

Browse...

A booking number will be added to this request once we have processed it in ASTRA

ASTRA Number:

Confirmed Locations:

Event Cost Estimate

Your name

Your email address

Your phone number

Verification Code

Event Requests - KSA & KSA Clubs

Title

Dates and Times Space is Required

Description of Use

Event Attendees

Please include the types of guests involved in your event

Event Organization and Control

Campus/Building and Possible Room Location: (Note: separate forms for each campus need to be submitted))

Event Support

A booking number will be added to this request once we have processed it in ASTRA

Other Fields