Event Requests - KSA & KSA Clubs

Please submit requests based on the following criteria:

  • Less than 50 attendees - 4 weeks' notice
  • 50 or more attendees - 6 weeks' notice
  • Major events (eg, KPU Club Day) - 8 weeks' notice

Note: The KSA oversees the Birch Spaces (Birch 250 & 260) and Grassroots Café, which can be booked for meetings and events. To book these spaces, please visit kusa.ca/bookable-space

 

Accessibility requirements
To ensure accessibility and inclusivity at your event, please use the KPU Events Accessibility Checklist.
Food
If your on-campus event includes a request to serve food, there will be additional cleaning charges. Please be sure to understand the following requirements and take the related actions:
Serving food at a closed meeting
If your food plan is simply to ensure your group doesn’t go hungry while attending a meeting, there is no need to take any further action. Be sure to store and handle your food according to Food Safe practices.
Catering for a meeting or event
Catering can be arranged through the on-campus food service providers.
Serving outside food at an open event
If you are planning to serve outside food on campus at an open event, you need to obtain:
  • Approval from KPU Food Services
  • A temporary food service permit from the regional Health Authority
Questions
To ensure your request meets these requirements, please contact us.
 
Alcohol

KPU has policies regarding the Consumption of Alcoholic Beverages and the Non-Medical Use of Drugs on University Premises and Student Events Involving the Consumption of Alcohol.

The following completed documents are required to be attached to your request to have alcohol at an event:

  • A Special Event Permit (SEP) is required if liquor is being provided or sold on KPU premises, as per the BC Liquor and Cannabis Regulation Branch. 
  • If you are planning on serving the alcohol yourself, you will also need to complete the Serving It Right course.
  • The Alcohol on Campus Form (on the right-hand side of this page) must be completed. 

For more information, contact facilities@kpu.ca
Event rescheduling and cancellations

If you need to reschedule or cancel your event, please notify us by replying to the email confirmation.
Contact us

If you can't find the information you're looking for, contact us at: kpustudents@kpu.ca