Event Request - External

This service is for groups external to KPU to enter a request to hold events and to book space at KPU. Primarily this service will be used by people who are neither KPU employees or students.

KPU is committed to creating inclusive and accessible events for all attendees. While KPU puts final touches on our own planning checklist please use the following link to find a checklist to ensure inclusivity and accessibility at your event: https://vancouver.ca/people-programs/accessible-events-checklist-and-resources.aspx

Title

This is a title field so keep the response brief

Dates and Times Space is Required

Event/Meeting Frequency:
Event/Meeting Frequency:
The start date indicates the date that the work on the ticket is to begin. If the ticket has estimated hours associated, the start date is the beginning of the resource allocation range.
The due date indicates the date that the work on the ticket is to be completed. If the ticket has estimated hours associated, the due date is the end of the resource allocation range.

Description of Use

Event Review: Type of Activity
Event Review: Type of Activity
Please include all necessary information that will help us to complete this request. eg. Tell us about your event. What will be happening at it. A brief synopsis. This space is not for setups -- those are submitted on a separate ticket.
Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu.

Event Attendees

How many people are expected to attend?
Please include the types of guests involved in your event
Event Participants
Event Participants

Campus/Building and Possible Room Location:

Links to Campus Maps For Viewing Spaces ONLY (note: all spaces may not be available):
KPU Tech
KPU Surrey
KPU Richmond
KPU Langley
KPU Civic
Visit ASTRA to see space availability
If your event will require a setup please ensure ASTRA has 3 hours clear prior to your event in order to accommodate the time needed for a setup.

Event Control

Event Support

The information provided below will be used to send notifications to IT and Security about your event.

Setups and event rentals (tables, chairs, tenting, etc.) will need to be booked through an Event Setup form that needs to be submitted at least two week prior to the start of your event.

Catering will need to be booked through either Dana Catering or Grassroots. Contact information will be sent to you if you choose this option below.

Event Support: External Events
Event Support: External Events
If IT Support is requested, an IT ticket will be auto-generated for you in this Service Portal:
 
  • Note there will be a time delay in the creation of the IT Event Support Ticket.
  • Once your IT Event Support Ticket has been created you can check the status of your ticket on the KPU Service Portal.  Please sign-in to check your tickets on the [Ticket Requests] page.
  • The IT Event Support Team will contact you using this Service Portal closer to your event date, ie you will receive a TDX Notification via email.
  • To check that status of your IT Event Support Ticket, please contact the IT Service Desk.  Please include the ticket ID for this event request. 
IT Support:
IT Support:
File attachments associated with the ticket.
Browse...

A booking number will be added to this request once we have processed it in ASTRA

Other Fields

Your name
Verification Code